Managing multiple businesses
Run several legal businesses from one account. Add a business with its own address, banking, currency and language; assign listings to it; and every quote and invoice for those listings carries the right company details.
Your Vilo account can hold more than one business. A property manager often looks after listings that belong to different legal entities — each with its own name, VAT number, bank account and invoice details. The Businesses tab (under Settings) is where you manage them.
Your account vs. your businesses
- Your account is you, the person who signs in. It holds a private address kept for your records only — it is never shown to guests or printed on any document.
- A business is a legal entity that issues documents. Its name, VAT number, company registration, address, logo, currency and language appear on the quotes and invoices for the listings assigned to it.
Add a business
On the Businesses tab, choose Add business. Give it a name, then set its address using the map search — start typing and pick a suggestion, or drop the pin yourself. Pick the business’s default currency (used for new listings assigned to it) and default language (used for that business’s guest documents). You can add the VAT number, company registration and a logo for fully branded invoices.
The default business
One business is always your default. New listings are assigned to it automatically unless you choose another. Use the … menu on any business to Set as default.
Banking is per business
Each business has its own bank accounts. Open a business and add its accounts under Bank accounts; the one you mark default is what prints on that business’s invoices, quotes and the EFT instructions guests see. Card gateways (your own Paystack / PayPal) stay account-wide on the Card payments tab.
Assigning listings
Every listing belongs to exactly one business. When a guest books a listing, the quote and invoice automatically carry that business’s details — so a guest booking a Business A listing gets Business A’s invoice, and a guest booking Business B gets Business B’s. Your guest list stays in one place across all your businesses; each guest is simply tagged with the businesses they’ve booked.
Archiving
You can archive a business you no longer use. You can’t archive your default business, or one that still has listings assigned — reassign those listings first.